Hospital Preparedness Program (HPP) Administrative Director

Hospital Preparedness Program (HPP) Administrative Director

The mission of the Maryland Hospital Association (MHA) is to serve Maryland’s hospitals and health systems through collective action to shape policies, practices, financing and performance to advance health care and the health of all Marylanders. MHA advocates for members and their constituents – caregivers, patients, and communities – before state legislative and regulatory bodies.  MHA also aids member organizations in their shared efforts – both within the field and in concert with other stakeholders in the private and public sectors – to improve the quality and cost-effectiveness of health care services.  

MHA is currently seeking a Hospital Preparedness Program (HPP) Administrative Director to join our team in Elkridge, Maryland. Reporting to the Chief Operating Officer, this person will serve as a vital member of MHA’s team.

The is a full-time grant-funded position.  The grant has been in place since 9/11 through the Assistant Secretary of Preparedness & Response's Hospital Preparedness program.


This is a hybrid position (in office/remote).

As the HPP Administrative Director with MHA, you will:

  • Responsible for the management, administration and execution of the Hospital Preparedness Program (HPP) funding from the Maryland Office of Preparedness and Response (OP&R) and the Assistant Secretary of Preparedness and Response (ASPR) at the Department of Health and Human Services (HHS);
  • Directly support and provide technical assistance to the four regional Health Care Coalitions (HCC) of Maryland which are collaborative networks of healthcare organizations and their respective public and private sector response partners from multiple disciplines including health care, public health, emergency management, emergency medical services, fire, police and others; 
  • In conjunction with the Regional Committee Chairs, coordinate the formulation of strategy and planning for measurable, increased healthcare preparedness and resiliency within Maryland.
  • Develop and maintain a sound management structure for exercise and training activities, operating policies, procedures, planning and staffing to meet the needs of the regional coalitions;
  • Actively convene and collaborates with the HCCs to ensure proper governance and execution of the HPP requirements and to meet the needs of the HCCs;
  • Lead and manage employees who will support the health care coalitions in terms of planning, training, exercising, logistics, procurement and reporting.
  • While supervising staff, contribute, edit and approve major regional plans, policies, grant applications, presentations and other key deliverables before dissemination. 
  • Ensures timely, accurate, and complete documentation and measurement of the HPP grant funding requirements in compliance with the grant requirements, conditions of award from the State of Maryland and MHA standard;
  • Provide appropriate fiscal documentation including developing budgets, tracking all fiscal expenditures and accurately and timely disbursing HPP funding, or any additional funding support provided by ASPR, to hospitals, health care coalitions and other health care entities as appropriate;
  • Purchase and accurately track inventory purchased under HPP including providing reporting and details as required by HPP and the State of Maryland
  • Work collaboratively with the Maryland Department of Health OP&R to manage the HPP grant funds and to build and enhance the regional HCCs including providing documentation and reporting to OP&R on the HCCs progress against the funding requirements;
  • Work collaboratively with state partners including but not limited to: Maryland Institute for Emergency Medical Services Systems (MIEMSS), Maryland Department of Emergency Management (MDEM), Chesapeake Regional Information System for our Patients (CRISP), Maryland Department of Health and Human Services (DHHS), and other healthcare associations;
  • Work collaboratively with HCCs and the HPP Logistician in the oversight of warehouse operations to include conducting routine safety assessments, assessing needs for safety training, and any additional logistical support for the management of HPP assets;
  • Lead and coordinate statewide and/regional conferences for HPP participants and stakeholders as needed.



  • Five years of experience in leading and managing a team preferably in a matrix reporting environment;
  • Five to ten years work experience in emergency management planning, hospital administration, grant funding and/or a combination
  • Extensive project management of grants, deliverables, and working with state and federal partners.
  • Knowledge of the Hospital Preparedness Program, HHS regulations related to HPP and health care regional emergency management functions highly preferred;
  • Experience working collaboratively with multiple stakeholders;
  • High attention to detail and ability to track and maintain deadlines;
  • Outstanding oral and written communication skills required.
  • Excellent interpersonal skills. Must demonstrate leadership qualities and the ability to be a champion for the health care preparedness program.
  • Demonstrated record of related accomplishments and the ability to work collaboratively and by consensus.
  • Understanding of software platforms including Microsoft SharePoint, Teams, PowerPoint, Excel and Word.



The Maryland Hospital Association offers our employees a low-cost, comprehensive benefits package, tuition reimbursement, a 401(k) with employer matching contributions, and more. 


Visit us online at to find out more about our organization. 


Please send resume with cover letter and salary requirements to       

About the Maryland Hospital Association 

The Maryland Hospital Association serves Maryland’s 60 nonprofit hospitals and health systems through collective action to shape policies, practices, financing and performance to advance health care and the health of all Marylanders. 


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